Conference Calendar

Website: https://klb2.github.io/conference-calendar/

Features

1. Two simple calendars with paper submission deadlines and conference dates
2. Simple subscription to calendar in Outlook, iOS Calendar, Thunderbird, ...
3. Automatic updates

Description

This repository provides a simple website that lists the conference dates and deadlines for calls for papers for various IEEE conferences in the areas of communications, information theory, and signal processing. It is automatically updated every Sunday. However, the conference dates are entered manually at the moment.

Another feature is the automatic export of two iCalendars, which you can subscribe to in your calendar/mail app, such as Outlook, iOS Calendars, Thunderbird.

Note that this version only features conferences organized by certain IEEE societies. However, you can fork this project and adapt it to show the deadlines and dates of the conferences you are interested in. Details can be found below in the Customization section.

Usage

If you only want to use the website, simply navigate to https://klb2.github.io/conference-calendar/.

Subscribe to the Calendar

The website automatically exports iCalendar files that you can subscribe to. The URLs are:

• Conference dates: https://klb2.github.io/conference-calendar/conferences.ics
• Submission deadlines: https://klb2.github.io/conference-calendar/deadlines.ics

If you want to automatically get updates, you can add them as a subscription to your calendar/mail app. As an example, you can you can find the steps for iOS and Thunderbird below. However, the exact workflow depends on the program you are using.

Thunderbird

The following steps are for adding the calendar subscription in Thunderbird version 128.4.

1. Open the Calendar (either click on it in the left sidebar or press Ctrl+3)
2. Click on "New Calendar..." in the bottom left corner.
3. Select and enter the following information in the dialog window:
4. Select "On the Network"
5. Leave the "Username" field empty. In "Location", enter the URL of the calendar from above, e.g., https://klb2.github.io/conference-calendar/conferences.ics for the calendar containing the conference dates. Check "This location doesn't require credentials".
6. Make sure the calendar is selected and hit "Subscribe".

iOS

The following steps are for adding the calendar subscription to the iOS Calendar app (tested with iOS 18.1). Details can also be found at https://support.apple.com/guide/iphone/use-multiple-calendars-iph3d1110d4/ios.

1. Open the Calendar app.
2. Tap "Calendars" at the bottom of the screen.
3. Tap "Add Calendar" in the bottom left corner.
4. Tap "Add Subscription Calendar".
5. Enter the URL of the calendar from above, e.g., https://klb2.github.io/conference-calendar/conferences.ics for the calendar containing the conference dates.
6. Click "Subscribe".
7. Update the details according to your needs (such as the calendar name, color, ...) and click "Add" in the top right corner.

Customization

If you want to build your own custom conference calendar website, you can follow the steps below.

1. Fork/copy/download this repository.
2. Delete all existing files in the data/ directory (assuming you do not want to keep them.)
3. Create a new .yml file in the data/ directory that contains the conferences you want to show in your calendar. As a guideline, you can use the existing yaml files in this repository. Details about the individual fields/attributes of a conference entry can be found in CONTRIBUTING.md.
4. To compile/test everything locally, follow the steps in the Development section below. If you are using Github, the website should be built automatically once a week and on new pushes.

Development

If you want to build the website yourself, you need to have Python3 installed on your machine.

To install all required packages simply run

pip3 install -r requirements.txt

The website is generated by running

python3 generate_website.py

The final website can then be found as public/index.html.

Contributing

Please report any issues/bugs that you find as a GitHub issue.

If you would like to add more content/dates or fix bugs, please open up a pull request. Contributing guidelines can be found in CONTRIBUTING.md.